Privacy Policy

Last revision date: October 10, 2023

This “Privacy Policy” outlines the fundamental principles of Advanet Inc. (referred to as “Our Company”) concerning the handling of privacy-related information. We consider the protection of the privacy of all individuals associated with Our Company, including customers, to be a top priority in our management practices. When dealing with Personal Data (as defined below), we adhere to the guidelines set forth by the “Act on the Protection of Personal Information” (Act No. 57 of 30 May 2003) and other applicable laws and regulations.

For the purposes of this Privacy Policy, the term “Service” encompasses our website, the range of products we offer, the associated software, as well as the support services we provide for these products.

This Privacy Policy is applicable to all users, customers, and external parties (e.g., business partners, business partner related entities, etc.) who engage with Our Company's Services, as well as job applicants (hereinafter collectively referred to as the "Users").

This policy outlines Our Company's procedures for handling all information that can directly or indirectly identify the Users, including but not limited to the User's name, contact details, service usage history, etc. (hereinafter referred to as the "Personal Data").

1  Collection of Personal Data

Our Company may collect the User's Personal Data in the following cases. Please note that the User may not be able to utilize certain services, etc. if it does not provide the required Personal Data.

• Our Services
• Our Systems
• Our Websites
• Events (Internal and external)
• Sales activities
• Social medias
• Employment Applications

2. Utilization purpose of Personal Data

Our Company may use the Personal Data solely for the following purposes and ensures that it is not utilized for any other purposes. We also implement stringent measures to prevent any unauthorized usage.

• To effectively address customer inquiries and requests related to our Services
• To send notifications concerning our Services
• To conduct advertising, send commercial messages, or market our Services
• To strategize the improvement of our Services, and develop new products, etc
• To ensure the safe and efficient provision of our Services
• To efficiently process job applications

3. Provision of Personal Data

Our company may use Personal Data jointly with our group companies, including overseas. In such cases, the data to be jointly used is limited to the necessary information (e.g., name, company name, address, contact information) and the purpose of such use is as described in "2. Utilization purpose of Personal Data."

As required to fulfill the intended purpose of use, the collected Personal Data may be shared with external entities. These entities encompass business partners, subcontractors, suppliers, and agents, and this sharing occurs within the context of outsourcing some or all of the tasks linked to Personal Data management.

In addition, Personal Data may be disclosed in accordance with legal requirements and when mandated by relevant authorities.

4. Security

Our Company is committed to handling Personal Data in strict accordance with this Privacy Policy. To ensure the proper handling of Personal Data and prevent incidents such as data leaks, we have implemented a comprehensive set of security management measures, including:

• Establishment of internal rules and organizational structures dedicated to protecting Personal Data
• Information classification based on the importance of the data, with restricted access within designated work areas
• Implementation of access controls, encryption techniques, and hashing methods to safeguard Personal Data
• Implementation of security controls after understanding the data protection standards in the destination country of the Personal Data.

Our data is stored within multiple facilities in Japan and overseas. The data is managed using trusted external service providers, carefully selected for their commitment to maintaining high-security standards.

If our company decides to outsource the handling of Personal Data to any external party, we will only select partners who meet our rigorous outsourcing standards. We will establish proper monitoring procedures by entering into an agreement with the chosen external party.

5. Handling of Cookies etc.

Our Company utilizes cookies and similar technologies on our website to enhance the User experience and improve the functionality of the website. As part of this, we use Google Analytics, a service provided by Google that collects and analyzes data on how visitors interact with our website. Google Analytics employs cookies to gather this information. For more details about how Google uses data when you visit our site, please refer to Google's Privacy & Terms.

6. Continuous Improvement in Protection of the Personal Information

To ensure the proper handling of Personal Information, Our Company is committed to adhering to this Privacy Policy diligently. We provide regular training on the protection of Personal Information to both management and all employees. Additionally, we conduct periodic audits to assess the status of Personal Information handling, and we continuously strive to improve our practices.

7. Contact for inquiries relating to the Personal Information

For means of confirming, correcting, deleting, etc., the Personal Data registered in Advanet Inc., and for other inquiries or complaints regarding Personal Data, you can contact us through the Contact Form.

8.　Privacy Policy Revisions

This Privacy Policy may be revised from time to time. Please check back periodically for updates to this Privacy Policy.

Personal Information Handling Business Operator:

Advanet Inc.

Representative Director & President

Ludovico Ciferri